April 2011 - June 2011

​June 28, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:21)

3. Approval of Minutes (00:00:29)

Approval of the minutes of the Regular Meeting of May 3, 2011.

5. Unanimous Consent Calendar (00:00:41)

a. Authorization for the Chief Executive Officer to execute a Third Amendment to the lease with Seaview Boatyard West, Inc. This amendment will result in $2,901.52 additional annual revenue to the Port.

6. Division, Corporate and Commission Action Items

a. Authorization for the Chief Executive Officer to implement a revised incentive program for new commercial air service for Seattle-Tacoma International Airport to be consistent with the recently-published Federal Aviation Administration guidelines. (00:15:29)

b. Authorization for the Chief Executive Officer to execute one (1) professional services Indefinite Delivery/Indefinite Quantity contract to perform Surface Water Monitoring and Testing Services with a total value of $3,000,000 and a contract duration of four (4) years at the Seattle-Tacoma International Airport. No funding is associated with this authorization. (00:05:04)

c. Authorization for the Chief Executive Officer to execute three Indefinite Delivery/Indefinite Quantity contracts for Real Estate Services for the Seaport, Real Estate, Aviation, and Capital Development Divisions. The contracts will be three years in duration (one year with 2 one-year options) and the three combined contracts will be for a total amount not to exceed $3,000,000. (00:05:12)

7. Staff Briefings

a. Part 150 Study Aircraft Noise and Land Use Compatibility Study Update. (01:12:54)

b. Briefing on the Port Property Insurance Renewal for the Policy Year Beginning on July 1, 2011. (00:11:48)

c. Review of the work of Audit Committee. (00:08:38)

d. Briefing – Total Rewards Philosophy. (00:16:17)

e. Monthly Briefing – Update on the Consolidated Rental Car Facility Program. (00:39:12)

​June 14, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:19)

5. Unanimous Consent Calendar (00:00:47)

a. Approval of Claims and Obligations for the period of May 1 through May 31, 2011, in the amount of $45,414,093.18.

b. Port Commission ratification of the Chief Executive Officer’s exercise of authority pursuant to the previous Port Commission’s December 15, 2009 direction and delegation of authority.

c. Authorization to increase the budget by $340,000 for the Marine Maintenance Solution Capital Improvement Project for a total estimated project cost of $2,640,000. This will cover costs beyond budgetary estimates due to a regulated material survey; regulatory requirements to install insulation and design and install a roof fall protection system which were not included in the original scope of work; design, code requirements, computer network and communications for the north-end office; and the 80% overhead rate on Port labor during the first quarter of 2011. The funding increase will allow completion of all projects in CIP #C800187.

d. Authorization for the Chief Executive Officer to execute one Indefinite Delivery, Indefinite Quantity contract to perform environmental support services for the Seaport air quality programs including the Northwest Ports Clean Air Strategy, the Green Gateway Initiative, the Green Gateways Partners Award Program and other Seaport air quality programs for a total amount of $500,000 for a three-year term with the option to extend for two additional years. The contract will support and provide continuity for the next phase of the Clean Air Program that is due to be implemented in 2015. No funding is associated with this authorization.

e. Authorization for the Chief Executive Officer to: 1) authorize design of the Airport Signage – Airline Realignment project at Seattle-Tacoma International Airport (Airport). This authorization is for $238,000 of a total project cost of $646,000, and 2) execute a professional services Indefinite Delivery Indefinite Quantity contract for signage design services totaling $400,000 for four (4) years in support of upcoming capital improvement projects, including the Airport Signage – Airline Realignment project at the Airport (CIP #C800474).

f. Authorization for the Chief Executive Officer to authorize design of the Exterior Gate Improvements – Airline Realignment in the amount of 499,000 at Seattle-Tacoma International Airport. This authorization is for $499,000 out of a total project estimated cost of $2,650,000 (CIP #C800472).

g. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary contracts and service directives, for the Common Use System Emulation Migration Project in an amount not to exceed $485,000.

h. Authorization for the Chief Executive Officer to advertise, award and construct 950 feet of replacement fender system at Pier 91 as Phase II of this fender system improvement project in the amount of $3,575,000, for a total funding authorization of $5,700,000 (CIP# C800183).

i. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary contracts and service directives for the Maintenance Planning and Scheduling Software Project in an amount not to exceed $402,000. An estimated annual increase of $25,000 will be included in the Information and Communications Technology operating budget for software license and maintenance agreements.

j. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary contracts and service directives for the Airline Activity Management Project in an amount not to exceed $500,000 (CIP #C800222).

6. Division, Corporate and Commission Action Items

a. Authorization for the Commission President to transmit to the State Auditor’s Office (SAO) by July 1, 2011, the Port of Seattle’s “Annual Action Status Report” of the 2010 SAO’s Performance Audit of the Port of Seattle’s Real Estate Management and Selected Programs as required by RCW 43.09.470. (00:07:43)

b. Authorization for the Chief Executive Officer to: (1) amend the outside professional services agreement for construction engineering, testing and commissioning services in the amount of $335,711 with Carl Walker, Inc. for a total contract value of $764,500; (2) perform project management and contract administration; and (3) advertise for bids and execute a major public works construction contract for the 8th Floor Weather Proofing project at Seattle-Tacoma International Airport. Total value of this request is $12,450,000, bringing the total authorized amount to $13,050,000. In accordance with RCW 53.19.060, this memorandum constitutes notification to the Commission that the amended value of the Carl Walker, Inc. contract exceeds 50% of the original not to exceed value. A copy of this memo will be made available at the Bid Desk (CIP #C800274). (00:20:54)

c. Authorization of an additional $3,498,000, bringing the currently authorized capital amount to $12,883,000, and authorizations for the Chief Executive Officer to proceed with the final design and execute a contract to purchase equipment for the Seattle-Tacoma International Airport Gate Aircraft Utilities Improvements Project (#C800019). (00:09:33)

7. Staff Briefings

a. International Air Service Growth and Future Facility Requirements. (01:09:42)

b. Briefing on the Port Property Insurance Renewal for the Policy Year Beginning on July 1, 2011. (POSTPONED)

c. Capital Improvement Projects Report for the First Quarter 2011. (00:09:54)

​June 7, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:21)

3. Approval of Minutes (00:01:16)

Approval of the minutes for the Regular Meetings of February 22, 2011, and April 12, 2011, and the Special Meeting of April 26, 2011.

4. Special Order of Business

a. The Port Centennial 1911-2011. (00:03:52)

5. Unanimous Consent Calendar (00:05:55)

a. Authorization for the Chief Executive Officer to amend the benefits consulting contract with Towers Watson for an additional $320,000, for a total authorization of $1,130,000, to be used over the term of the contract, in two areas: 1) $60,000 for actuarial analysis included in the existing scope of work for the Port’s Other Post Employment Benefits liability for retiree life insurance, and the Warehouse Pension Trust; and 2) $260,000 for in-depth research, analysis and advising related to elements in the existing scope of work. This may potentially include, but is not limited to, planning for changes associated with Health Care Reform, enhancing the design and value of the Port’s Wellness Initiative, additional benefit plan design costing, or benefits communications strategy support, possibly related to a potential account-based health plan offering.

b. Authorization for the Chief Executive Officer to execute an Indefinite Delivery/ Indefinite Quantity contract for Real Estate Services for the Seaport, Real Estate, Aviation and Capital Development Divisions. The contract will be three years (one year with 2 one-year options) and will be for a total not to exceed $2,500,000.

c. Authorization for the Chief Executive Officer to execute a contract for external independent audit professional services for the period 2011-2015. The contract will be in the amount not-to-exceed $2.6 million for the full term of the contract (three years with two one-year renewal options at the Port’s discretion). Service Directives will be issued on an annual basis ordering the annual external audits.

6. Division, Corporate and Commission Action Items

a. Approval of the Century Agenda Committee’s preliminary goals for “Moving Cargo” and approval of a refined Century Agenda goal for “Fostering Economic Growth.”

1) The current recommendations for the “Moving Cargo” preliminary goals include: a) Position the Puget Sound region as a premier international logistics hub. b) Grow seaport annual container volume in a sustainable manner to more than 3.5 million TEUs. c) Triple air cargo volume to 750,000 metric tons. d) Increase the value of our export cargo from $13.9 billion to $55 billion.

2) The current recommendation for the Century Agenda Committee’s refined goal for “Fostering Economic Growth” is to “Add 100,000 new Port-related jobs to the existing 200,000 jobs in the region that are attributable to the economic activity created by the Port of Seattle.” in the next 25 years. (00:24:08)

b. Authorization for the Chief Executive Officer to: 1) Complete permitting and design of an expanded fish and wildlife habitat restoration project at Terminal 117 (T-117) for an estimated cost of approximately $3,021,000; and 2) execute a contract for outside professional services to complete the permitting and design of the habitat restoration project at T-117. (00:22:54)

c. Request that the Port Commission either select Option A or, as an alternative, select Option B: (A) Exercise its authority under RCW 53.19.020(5) and (1) determine that a competitive solicitation process is not appropriate or cost effective to procure medical claims administration services and dental claims administration services for 2012; and (2) authorize the Chief Executive Officer to enter into new one-year contracts with Premera (for medical claims administration services) and Washington Dental Service (for dental claims administration services) from January 1, 2012, through December 31, 2012, with a total cost for both contracts not to exceed $1,350,000.

OR, AS AN ALTERNATIVE:

(B) Direct Port staff to return the Port sponsored medical and dental plans to fully insured status and secure medical and dental coverage through an insurance product. Insurance products do not require the Request for Proposal process so medical and dental insurance products could be selected and put in place by the end of 2011. (00:23:45)

d. Authorization for additional funding in the amount of $87,000 for the construction of the Terminal 91 Roadway Pavement Project for a total project authorization of $982,000 (CIP #C800343). (00:04:45)

7. Staff Briefings

a. Terminal 91 – Neighbors’ Advisory Committee – 2010 Annual Report and Chairperson Nomination. (00:11:10)

b. Total Rewards Philosophy Briefing. (POSTPONED)

c. 2012 Budget Process Schedule. (00:13:06)

​May 24, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:09)

3. Approval of Minutes (00:00:37)

Approval of the minutes for the Regular Meeting of April 5, 2011.

4. Special Order of Business

a. Recognition of the Winners of the Centennial Video Contest for Schools in King County. (00:21:10)

b. Recognition of the Winners of the Seattle-Tacoma International Airport Green Gateway Environmental Excellence Awards Program. (00:07:26)

c. Recognition of the Winners of the Fly Quiet Incentive Program. (00:04:01)

d. Recognition of Goodwill National Graduate of the Year, Michael Bulling. (00:07:53)

e. Introduction and Presentation of Badge to New Assistant Fire Chief Michael Ayala. (00:04:01)

5. Unanimous Consent Calendar (00:00:53)

a. Authorization for the Chief Executive Officer to execute an amendment to the professional services agreement with Stantec Consulting in accordance with Resolution No. 3605, Section 7.2.4, as amended by Resolution No. 3628. The amendment is estimated to be $400,000 and will increase the contract to a total of $2,597,320 for additional design services to support pipe distribution system revisions during the construction phase of the Pre-Conditioned Air project. The total project cost is $40,600,000 with a net cost to the Seattle-Tacoma International Airport of $14,730,000 with the balance to be covered by a Federal Aviation Administration Voluntary Airport Low Emission Grant. Due to savings in other activities of the project, no additional funding is required (CIP # C800238).

b. Authorization for the Chief Executive Officer to develop design documents, apply for permit approvals, and prepare construction documents as part of the Terminal 18 Pilot Pile Cap Repair and Maintenance Project for an estimated cost of $250,000 bringing the total authorized cost of this project to $300,000. Following design, Port of Seattle staff will return to the Commission to seek authorization to complete the project which may include major construction contracts, work performed by Port crews and the purchase of equipment and materials. The total project cost is estimated at $1,000,000. This project was not anticipated in the 2011 Operating Expense Budget and will create an unfavorable expense variance (PID #104599).

6. Division, Corporate and Commission Action Items

a. Second Reading and Final Passage of Resolution No. 3652, declaring certain real property located in the City of Bellevue (a portion of the Woodinville Subdivision) and all improvements located thereon surplus and no longer needed for Port purposes, authorizing its transfer to the Central Puget Sound Regional Transit Authority (Sound Transit) and authorizing the Chief Executive Officer to execute all documents related to such transfer; and further authorizing the Chief Executive Officer to execute a permanent easement granting Sound Transit easement rights over the Port’s railbanked portion of the Woodinville Subdivision for potential future development of high capacity transportation facilities. (00:03:02)

b. Authorization for the Chief Executive Officer to execute an Administrative Settlement Agreement and Order on Consent with the Environmental Protection Agency and the City of Seattle for the Removal Action Implementation at Terminal 117, an Early Action Area for the Lower Duwamish Waterway Superfund. (00:05:28)

c. Authorization for the Chief Executive Officer to 1) approve a tenant reimbursement to Delta Air Lines (Delta) and additional Port costs totaling $3,490,000 associated with the build-out of an airline lounge on the roof of the South Satellite at Seattle-Tacoma International Airport for a total program cost of $8,930,000 and 2) modify a Tenant Reimbursement Agreement with Delta per the Port of Seattle’s AV-2 Policy (CIP #C800336). (00:17:30)

7. Staff Briefings

a. Update on the “Action Status Report” of the 2010 State Auditor’s Office Performance Audit of the Port of Seattle’s Real Estate Management and Selected Programs.(00:25:33)

b. Tsubota Steel Site Request for Proposals. (00:05:02)

c. Briefing of the Electrified Ground Support Equipment Project at Seattle-Tacoma International Airport. (00:29:01)

d. Monthly Briefing – Update on the Consolidated Rental Car Facility Program. (00:15:33)

e. Central / Eastern Washington Trip Report. (00:13:28)

May 10, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:09)

3. Approval of Minutes (00:01:26)

Approval of the minutes for the Special Meeting of March 1, 2011; the Regular Meeting of March 8, 2011; and the Special Meeting of March 29, 2011.

5. Unanimous Consent Calendar (00:00:49)

a. Approval of Claims and Obligations for the period April 1 through April 30, 2011, in the amount of $47,521,378.62.

b. Authorization for the Chief Executive Officer to advertise for bids, execute, and award major construction contracts and perform contract administration for the Small Operator Area Ready Return Area Build-out Project as part of the Rental Car Facility (RCF) program at Seattle-Tacoma International Airport. The funding for this project was previously authorized under the May 13, 2008, Commission Authorization to proceed with construction of the RCF. (CIP #C100266)

c. Authorization for the Chief Executive Officer to issue Change Order Number 02 for Contract MC-0316531 for the Terminal Escalators Modernization Project at Seattle-Tacoma International Airport in an amount not to exceed $462,000.00 to change certain escalator balustrades from high-deck stainless steel to low-deck glass; to change the escalator cladding from the existing dark bronze to stainless steel on certain escalator balustrades; to install deceleration “sleep mode” sensors in escalator newel ends; and to change the step lighting from balustrade to skirt panel for 34 replacement escalators. The total project cost is $17,407,000. No additional project funds are being requested for this change order; funds are available from the contract construction contingency.

d. Authorization for the Chief Executive Officer to execute a Memorandum of Understanding (MOU) between the Port of Seattle and International Association of Firefighters, Local Union No. 1257, regarding lateral hire compensation. This MOU will remain in effect through December 31, 2011, when the current collective bargaining agreement expires.

6. Division, Corporate and Commission Action Items

a. First reading of Resolution No. 3652 declaring certain real property located in the City of Bellevue (a portion of the Woodinville Subdivision) and all improvements located thereon and no longer needed for Port purposes, authorizing its transfer to the Central Puget Sound Regional Transit Authority and authorizing the Chief Executive Officer to execute all documents related to such transfer; and further authorizing the Chief Executive Officer to execute a permanent easement granting Sound Transit easement rights over the Port’s railbanked portion of the Woodinville Subdivision for potential future development of high capacity transportation facilities.

• First Reading
• Public Hearing (00:10:30)

7. Staff Briefings

a. City of Seattle West Mercer Place Study Update. (00:30:02)

b. Washington State Department of Transportation update on Alaskan Way Viaduct and Seawall Replacement Program. (00:31:00)

c. Port of Seattle/Sound Transit Planning and Preliminary Design Coordination Update. (00:16:31)

d. Terminal 18 Pile Caps. (00:23:50)

e. Integrated Emergency Management Course: Sea-Tac Airport. (00:25:14)

f. Annual Briefing on the 2010 Art Program and Update on 2011 Art Projects. (00:16:42)

8. New Business (00:03:59)

​April 12, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:31)

5. Unanimous Consent Calendar (00:13:13)

a. Approval of Claims and Obligations for the period of March 1, 2011, through March 31, 2011, in the amount of $42,480,753.29.

b. Authorization for the Chief Executive Officer to execute a Settlement Agreement with the Bonneville Power Administration, Contract No. 11PB-12322.

c. Authorization for additional funding required to complete the required and in-progress Fisherman’s Terminal Net Locker Code Compliance evaluation & identification of options at an estimated potential additional cost of $200,000 bringing the total authorized amount of this code compliance work to $500,000. This is an expense project and is funded by the General Fund. The continuing evaluation phase of the code compliance project was not included in the 2011 Real Estate Operating Budget and this is discussed in the Source of Funds section.

d. Authorization for the Chief Executive Officer to advertise for construction bids, award and execute the contract and construct the final phase of the Transportation Worker Identification Credential infrastructure and implementation at Terminal 91. The amount of this request is $953,000 bringing the total authorized amount of this project to $2,283,090. (An additional $294,000 was previously authorized under this grant for training but is not tied to this CIP.) (CIP #C800165).

e. Authorization for the Chief Executive Officer to execute a five-year lease, substantially as drafted in Attachment 1 and according to the terms laid out in this memorandum, at fair market rate, with Golden Alaska Seafoods L.L.C. at the World Trade Center West Building. (CIP #C800126)

f. Authorization for the Chief Executive Officer to proceed with an authorization for Bell Street Garage Fire Protection System Replacement for an amount not to exceed $375,500. This is also for the authorization to execute a contract for the bid purchase of materials if it does exceed $300,000.

g. Authorization for the Chief Executive Officer to execute a one-year contract for a temporary employment services agency with four one-year renewal options to be exercised at the sole discretion of the Port of Seattle. Over the five year contract period (2011-2016), this contract will not exceed $2,200,000. The selection of the temporary services agency will utilize a fair and competitive process in accordance with our Central Procurement Office policies and procedures.

6. Division, Corporate and Commission Action Items.

a. Resolution No. 3649, Second Reading, and Final Passage, authorizing the renaming of the Port of Seattle’s Elliott Bay Park as Centennial Park in honor of the Port’s Centennial Celebration. (00:02:22)

b. First Reading of Resolution No. 3650, adopting, revising and updating existing Port SEPA procedures to conform with current law and Port structure, and formalizing new Port policies clarifying how greenhouse gas emissions and climate considerations will be incorporated into SEPA review when the Port is acting as “lead agency.” (00:33:01)

c. Authorization for the Chief Executive Officer to select an Underwriting, Remarketing and Debt Services Finance Team through a competitive selection process and execution of contract(s) with the Finance Team following Commission authorization of the debt issuance. No underwriting contract(s) exist until the Commission approves the sale of bonds. The Finance Team is selected every three to five years. (00:14:44)

7. Staff Briefings

a. Foreign Trade Zone No. 5. (00:41:45)

b. Seaport briefing by Michael Burke. NOT ON OFFICIAL AGENDA (00:17:41)

8. New Business

a. Seattle Port Commission motion honoring and supporting public employees. (00:39:34)

b. Short discussion about issues relating to Freight roundtable. NOT ON OFFICIAL AGENDA (00:03:20)