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Commission meetings

View meeting agendas, minutes, audio and video recordings
 

January 2011 - March 2011

March 2011

​Date ​Meeting Type ​Meeting Place ​Download PDF
Mar 29 ​Special Pier 69 Agenda PDF
Mar 22 Regular ​Seattle-Tacoma International Airport Notice PDF
Mar 8 Regular ​Pier 69 Agenda PDF
​Mar 8 Century Agenda ​Pier 69 Notice PDF
Mar 1 Audit ​Pier 69 Notice PDF
Mar 1 Special ​Pier 69 Agenda PDF
​Date ​Meeting Type ​Meeting Place ​Download PDF
Mar 29 ​Special​ Pier 69 Minutes PDF
Mar 22 Regular​ ​Seattle-Tacoma International Airport None
Mar 8 ​Regular​ ​Pier 69 Minutes PDF
Mar 8​ ​Century Agenda ​Pier 69 ​None
Mar 1 Audit​​ Pier 69​ None​
Mar 1​ ​Special ​Pier 69 Minutes PDF
​Date ​Meeting Type ​Meeting Place ​Download Audio
Mar 29 ​Special​ Pier 69 Audio
Mar 22 Regular​ ​Seattle-Tacoma International Airport None​
Mar 8 Regular​ ​Pier 69 Audio
Mar 8 ​Century Agenda Pier 69​ Audio
Mar 1 ​Audit​ ​Pier 69 None
Mar 1 Special​ Pier 69​ Audio​
​Date Meeting Type​
Mar 29 Special​​

March 29, 2011 - Streaming Video ​

Mar 22 Regular No Video​
Mar 8 Regular

March 8, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:11)

3. Approval of Minutes (00:00:30)

Approval of minutes for the Regular Meeting of January 25, 2011.

5. Unanimous Consent Calendar (00:00:51)

a. Authorization for the Chief Executive Office to enter into Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for Project Management (PM) Services to be used to support Seaport, Real Estate, Aviation and Capital Development Divisions Service Directives. Multiple IDIQ contracts will be issued for a total not exceed amount of $3,000,000 and for a maximum of three years. No funding is associated with this request.

b. Authorization for the Chief Executive officer to authorize design in support of the South Satellite Concession Project at Seattle-Tacoma International Airport (Airport). This authorization is for $350,000 of a total estimated project cost of $2,199,000 (CIP # C800412).

c. Authorization for up to $145,000 to meet the costs of the Century Agenda, including $20,000 for a part-time intern to assist with organization and logistics, and $30,000 to $40,000 for audio-visual taping services. The funds will be taken from the Commission’s contingency funds.

6. Division, Corporate and Commission Action Items

a. Authorization for the Chief Executive Officer to (1) amend outside professional services agreement with Kimley-Horn and Associates from $304,968 up to a total of $642,000 for support during installation, inspection, testing and commissioning services; (2) perform contract administration; and (3) execute a purchase contract for a new Parking Revenue Control System (PRCS) at Seattle-Tacoma International Airport (Airport). Total value of this request is $9,317,000, bringing the total authorized amount to $9,777,000. Staff determined this project is not a public works construction project. In accordance with RCW 53.19.060, this memorandum constitutes notification to the Commission that the amended amount of this contract exceeds 50% of the original not to exceed contract value. (CIP # C800253). (00:12:52)

b. The Industrial Development Corporation of the Port of Seattle. Notice of the Annual Meeting. (00:39:12)

7. Staff Briefings

a. Capital Improvement Projects Report for the Fourth Quarter 2010. (00:09:47)

b. Century Agenda Committee Monthly Briefing. (00:09:21)

Mar 8 Special March 8, 2011 - Streaming Video​
Mar 1 Audit

No Video​

Mar 1​ Special​

March 1, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:12)

4. Special Order of Business

a. The Port Centennial – Moment in History. (00:01:39)

b. Employer Support of the Guard and Reserve (ESGR) Presentation.(00:08:17)

5. Unanimous Consent Calendar (00:00:53)

a. Authorization for the Chief Executive Officer to advertise and execute a construction contract for the 2011 Stormwater Detention System (SDS) Pond M Modifications and SDS 6/7 Vault Outfall Structure at Seattle-Tacoma International Airport (CIP #C100172).

b. Authorization for the Chief Executive Officer to (1) authorize design of the Common Use Lounge (Club International) and (2) competitively procure furnishings and casework for the lounge. This authorization is for $320,325 of a total estimated project cost of $971,000 (CIP #C800203).

c. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary contracts and service directives for the PROPworks Upgrade Project in an amount not to exceed $450,000 (CIP #C800328).

d. Approval of revised Port Commission Meeting Minutes of December 7, 2010.

6. Division, Corporate and Commission Action Items

a. Review of the Chief Executive Officer’s Performance, the End of the Year Financial Performance Review and the Chief Executive Officer’s Retention Agreement. (01:17:22)

b. Authorization for the Chief Executive Officer to: (1) enter into an agreement with Lockheed Martin Corporation; and (2) in accordance with Resolution No. 3628, advertise, award, and execute construction contracts for the Terminal 10 Utility Infrastructure Upgrade Project, for an additional estimated cost of $6,225,000, bringing the total authorized amount of this project to $7,205,000 (CIP #C800264). If the pending agreement is not finalized by the time of selection of a contractor, the project will not be awarded and construction will likely be delayed until 2012. (00:08:38)

c. Authorization for the Chief Executive Officer to: (1) proceed with design for the C22 connection to C1 Baggage Handling System (BHS), C1 make up device 1(C1-MK1) replacement and Ticket Counter 3 (TC3) conveyor replacement for Phase 1 and Phase 2; (2) purchase conveyor equipment for Phase 1; and (3) authorize the use of Port Crews to complete Phase 1 at the Seattle-Tacoma International Airport (CIP #C800382). The amount of this request is $1,731,000. The total cost of the C22 BHS connection to C1 / C1MK1 Replacement TC3 project is $5,335,000. This request seeks a single Commission authorization to move forward with design of the entire project, and construction of Phase 1 by Port Construction Services. Construction contracts required for Phase 2 of the project will be authorized separately by the Commission after completion of the design. (00:11:10)

d. Authorization for the Chief Executive Officer to advertise and execute a construction contract for the 2011 Airfield Improvement Projects – Contract 2, made up of two work projects at the Seattle-Tacoma International Airport: (1) slot drain, pavement and joint seal replacement at the South Satellite, and perform installation of temporary common use podiums and minor removal of hazardous materials through Port Construction Services with a construction cost request of $6,235,000 for total project cost of $6,629,000 (CIP #C800469); and( 2) water isolation valve upgrades, with a construction cost request of $246,000 for a total project cost of $691,000 (CIP #C102573). (00:16:05)

7. Staff Briefings

a. Briefing on the Management of the Real Estate Portfolio.(00:50:38)

b. 2010 Annual Treasury and Investment Portfolio Report.(00:15:57)

February 2011

​Date ​Meeting Type ​Meeting Place ​Download PDF
Feb 22 Regular Seattle-Tacoma International Airport​ Agenda PDF
Feb 8 Regular ​Pier 69 Agenda PDF
Feb 1 Regular ​Pier 69 Agenda PDF
Feb 1 Audit ​Pier 69 Agenda PDF
​Date ​Meeting Type ​Meeting Place ​Download PDF
Feb 22 Regular Seattle-Tacoma International Airport​ Minutes PDF​
Feb 8 Regular ​Pier 69 Minutes PDF​
Feb 1 ​Regular ​Pier 69 Minutes PDF
Feb 1 Audit ​Pier 69 Minutes PDF
​Date ​Meeting Type ​Meeting Place ​Download Audio
Feb 22​ ​Regular Seattle-Tacoma International Airport​ Audio​
Feb 8 Regular ​Pier 69 Audio
Feb 1 ​Regular ​Pier 69 Audio
Feb 1 Audit ​Pier 69 Audio
​Date Meeting Type​
Feb 22 Regular

February 22, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:12)

3. Approval of Minutes (00:00:34)

Approval of minutes for the Regular Meeting of January 11, 2011.

5. Unanimous Consent Calendar (00:00:38)

a. Approval of Claims and Obligations for the period of January 1 through January 31, 2011, in the amount of $43,903,278.02.

b. Authorization to issue Change Order No. 10 for the Consolidated Rental Car Facility (CRCF) Offsite Roadway Improvements (ORI) and SR-99 Bridge Seismic Upgrade for the Not-to-Exceed amount of $970,000.00 and for staff to transfer this amount from Unallocated Program Contingency to the Project Construction Contingency. No additional funds are required to implement this Change Order.

6. Division, Corporate and Commission Action Items

a. Request Commission authorization for the Chief Executive Officer to authorize planning and pre-design work in the amount of $713,000 for the One-Time Airline Realignment Program at Seattle-Tacoma International Airport (Airport), which is ultimately expected to cost approximately $97 million for all program elements as described in the briefing to the Commission on the Airline Realignment Program on January 25, 2011. (00:21:19)

b. Request Port Commission authorization for the Chief Executive Officer to: (1) Proceed with design for the installation or refurbishment of approximately fifteen Passenger Loading Bridges (PLBs) to be located at Concourse B, Concourse D and the North Satellite; (2)Purchase existing airline-owned PLBs when refurbishment rather than replacement is appropriate or as negotiated with the airline; (3) Execute contracts to purchase up to five new PLBs with a future option to purchase approximately ten additional PLBs; and(4) Advertise and execute one major construction contract to replace and/or refurbish up to five existing PLBs located on Concourse D at Gates D1 through D5. The amount of this request is $6,700,000. The total cost of the Passenger Loading Bridge Replacement – Airline Realignment project at Seattle-Tacoma International Airport (Airport) is $14,850,000. This request seeks a single Commission authorization to move forward with design, advertisement, and execution of a major construction contract for Gates D1 through D5 only. The execution of the remaining work will return for future authorizations. (00:11:28)

7. Staff Briefings

a. Briefing on Seattle-Tacoma International Airport’s annual Federal Aviation Administration (FAA) Federal Aviation Regulation (FAR) Part 139 Airport Certification/Safety Inspection. (00:06:20)

b. Air Cargo Operations and Development Briefing. (01:10:28)

c. Monthly Briefing – Update on the Consolidated Rental Car Facility Program. (00:19:23)

d. Briefing on the Declaration of Emergency dated February 14, 2011. (00:01:29)

8. New Business

Public Testimony (00:07:28)

Feb 8​ Regular

February 8, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:02:21)

5. Unanimous Consent Calendar (00:02:57)

a. Request Port Commission to authorize the Chief Executive Officer to proceed with project management, design, environmental support and preparation of 100% design level construction documents for the Tyee Valley Golf Course Area Mitigation. The design will be completed using outside services procured through a Professional Services Indefinite Delivery Indefinite Quantity (IDIQ) Contract previously authorized by the Commission. The estimate for design work is $109,000. The total estimated project cost is $800,000.

b. Authorization for the Chief Executive Officer to execute an Extension to the Collective Bargaining Agreement between the Port of Seattle and ILWU Local #9, representing Aviation Operations and Security for a ninety (90) day term from January 1, 2011, to March 31, 2011. This extension agreement creates no associated costs for the Port.

6. Division, Corporate and Commission Action Items

a. Authorization for the Chief Executive Officer to execute an Interlocal Agreement (ILA), substantially as drafted, with the City of Auburn (City), obligating the Port to pay the City $771,400, plus Port staff and consulting resources, for the M Street Grade Separation Project (Project), a Freight Action Strategy for the Everett-Seattle-Tacoma (FAST) Corridor Phase 2 project. The total cost of the project is $773,900, and it is funded by the tax levy. (00:23:48)

8. New Business

Prebriefing by Mark Reis.(00:05:12)

9. Policy Roundtable

a. Presentation by the Port of Moses Lake Commission. (00:30:44)

b. Discussion between the Port of Seattle and the Port of Moses Lake Commissioners. (00:47:22)

Feb 1​ Regular​

February 1, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:02:39)

3. Approval of Minutes (00:00:47)

Approval of minutes for the Special Meeting of December 7, 2010, and the Regular Meeting of January 4, 2011.

4. Special Order of Business

a. Port of Seattle Police Department Swearing In. (00:04:42)

b. Port of Seattle Police Department K-9 Retirement. (00:04:09)

5. Unanimous Consent Calendar (00:00:50)

a. Authorization for the Chief Executive Officer to execute a Memorandum of Understanding between the Port of Seattle and Teamsters Local Union No. 117 representing the Police Officer bargaining unit regarding outsourcing background investigations.

b. Authorization for the Chief Executive Officer to execute a Memorandum of Understanding between the Port of Seattle and Teamsters Local Union No. 117 representing Police Specialists permitting Police Specialists to combine their breaks and lunches if they choose.

c. Authorization for the Chief Executive Officer to execute a contract with an insurance brokerage firm for the purpose of procuring liability insurance for the Port of Seattle over a three-year period plus two one-year renewal options. The total cost of these brokerage services over the five-year period is estimated at $385,000. The selection will utilize a competitive process.

6. Division, Corporate and Commission Action Items

a. Authorization for the Chief Executive Officer to execute a contract with the selected Design-Build team and construct the Renewal/Replacement of forty-two (42) Escalators and 2 New Escalators project (CIP # C800237) at Seattle-Tacoma International Airport (Airport). The amount of this request is $51,817,000. The total cost of the project is estimated to be $55,000,000. (00:13:00)

b. Authorization for the Chief Executive Officer to sign Agreement 200900046 Amendment 4 with the Puget Sound Clean Air Agency to transfer $1,160,250 in funds to support the implementation of the Northwest Ports Clean Air Strategy, and to extend the end date of the Agreement from June 30, 2011, to June 30, 2013. If executed, Amendment 4 would increase the total amount transferred from the Port of Seattle to the Puget Sound Clean Air Agency since 2009 to $4,166,250. (00:05:24)

c. Resolution 3648. Second Reading/Final Passage. Authorizing the issuance and sale of General Obligation (G.O.) Taxable Bonds and 2011 Refunding Bonds in an amount estimated at $117 million (including cost of issuance). (00:02:54)

7. Staff Briefings

a. Briefing on proposed revisions to the Port of Seattle’s existing procedures related to the State Environmental Policy Act (SEPA) and a proposed new Port of Seattle SEPA policy related to greenhouse gas emissions and climate change under SEPA. (00:46:36)

Feb 1​ Audit

No Video​

January 2011

​Date ​Meeting Type ​Meeting Place ​Download PDF
Jan 25 Regular Seattle-Tacoma International Airport Agenda PDF
Jan 11 Regular ​Pier 69 Agenda PDF
Jan 11 Audit ​Pier 69 Agenda PDF
Jan 4 ​​Regular ​Pier 69 Agenda PDF
Jan 4 ​Audit ​Pier 69 Agenda PDF
​Date ​Meeting Type ​Meeting Place ​Download PDF
Jan 25 Regular Seattle-Tacoma International Airport Minutes PDF​
Jan 11 Regular ​Pier 69 Minutes PDF​
Jan 11 Audit ​Pier 69 Minutes PDF
Jan 4 ​Regular ​Pier 69 Minutes PDF
Jan 4 ​Audit ​Pier 69 ​None
​Date ​Meeting Type ​Meeting Place ​Download Audio
Jan 25 Regular Seattle-Tacoma International Airport Audio
Jan 11 Regular ​Pier 69 Audio
Jan 11 Audit ​Pier 69 Audio
Jan 4 ​​Regular ​Pier 69 Audio
Jan 4​ ​Audit ​Pier 69 No Audio​
​Date Meeting Type​
Jan 25 Regular

January 25, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:15)

5. Unanimous Consent Calendar (00:01:08)

a. Authorization for the Chief Executive Officer to execute a Memorandum of Lease Termination for Republic Airlines dba Midwest Airlines Signatory Lease Operating Agreement (SLOA).

b. Authorization for the Chief Executive Officer to execute this new Memorandum of Understanding between the Port of Seattle and Local #32 to memorialize the Port of Seattle’s exemption from specific sections of the outside agreement that confer priority working conditions and benefits to the Shop Steward.

c. Authorization for the Chief Executive Officer to execute all necessary documents to acquire by purchase King County Parcel 202304-9013 owned by Seattle City Light located at 15002 8th Ave. South, Burien, WA. for $178,212.00 with a total cost of $239,212.00.

d. Authorization, by motion, for the Chief Executive Officer to sell and convey Port District personal property of $10,000 or less in value for 2011 in accordance with RCW 53.08.090.

e. Authorization for the Chief Executive Officer authorize both design services and the use of Port Crews in support of the Additional South Satellite Gate Lobby Space Project at the Seattle-Tacoma International Airport. This authorization is for $414,000 of a total estimated project cost of $1,257,000.

6. Division, Corporate and Commission Action Items

a. Request Commission authorization for the Chief Executive Officer to: 1) proceed with the Federal Inspection Service (FIS) Mid-Term Improvements Phase 1 project (C-#800426) for planning and pre-design work in the amount of $475,000 for this project; and, 2) execute a contract for design work related to the FIS Mid-Term Phase 1 Improvement project for an estimated cost of $3,500,000. No funding is associated with this element of the request. The total estimated project cost for this entire project is estimated at $31,700,000. (00:10:26)

b. Authorization for the Chief Executive Officer to: 1) move forward with completing with completing the design of the Concourse D Common Use Expansion Project at Seattle-Tacoma International Airport as outlined in this memorandum; 2) advertise and execute a major construction contract; 3) execute contracts to purchase seating and passenger processing equipment; 4) execute and/or amend software and maintenance contracts for the Concourse D Common Use Expansion project; and 5) utilize Port Crews for abatement and other work. The total amount of this request is $4,250,000, and the total project cost is $4,250,000. This request seeks a single Commission authorization to move forward with design, advertisement and execution of a major construction contract (C-#800455). (00:27:42)

c. Authorization for the Chief Executive Officer to amend the Walker Parking Consultants Professional Service Agreement up to $350,000 for design support during construction. This memorandum provides notification to the Port of Seattle Commission in accordance with RCW 53.19.060 that the amended amount exceeds 50% of the original contract not to exceed value of $100,000.00. With the execution of this amendment, the value of the Walker Amendment would be $31,468,610 and the completion date would be extended to July 31, 2012. No new funding is requested to amend this agreement as funds have been previously authorized in the Rental Car Facility program budget. (00:14:19)

d. Authorization for the Chief Executive Officer to execute (i) a Temporary Construction Easement (TCE) granting the City of Seattle the right to use a portion of Elliott Bay Park during the construction of its West Thomas Street Overpass Project for an estimated ten months beginning April, 2011; and ii) a Memorandum of Agreement (MOA) with the City of Seattle providing for certain improvements to Elliott Bay Park as consideration for the Port granting the Temporary Construction Easement. The cash value of the Temporary Construction Easement is estimated at approximately $120,000, and the cost of the park improvements to be provided by the City of Seattle is estimated at $150,000 to $200,000. (00:05:06)

e. Resolution 3648. First Reading. Authorizing the issuance and sale of General Obligation (G.O.) Taxable Bonds and 2011 Refunding Bonds in an amount estimated at $117 million (including cost of issuance). (00:15:01)

f. Resolution 3649. First Reading. Declaring surplus approximately 3,350 square feet, 25 feet in width, of Port-owned real property formerly owned by BNSF, commonly known as the Woodinville Subdivision, located in Bellevue, Washington; and authorizing the Chief Executive Officer to execute all documents necessary to transfer title of the property to plaintiffs Ao-Zhou via quitclaim deed as part of settlement of an adverse possession lawsuit filed on December 11, 2009. (00:18:12)

Items 6g and 6h were done as a single presentation.

g. Authorization for the Chief Executive Officer to execute a contract for medical claims administration services related to the self-funded Port-sponsored medical plan. The contract will have a maximum value of $7,000,000 and a maximum term of five years. The Port plans to enter into an initial agreement for three years with an option for two one-year extensions. The Port requires this agreement to manage the Port-sponsored self-funded medical plan.

h. Authorization for the Chief Executive Officer to execute a contract for dental claims administration services related to the self-funded Port- sponsored dental plan. The contract will have a maximum value of $650,000 and a maximum term of five years. The Port plans to enter into an initial agreement for three years with an option for two one-year extensions. The Port requires this agreement to manage the Port sponsored self-funded medical plan. (00:06:58)

i. Request Commission authorization of the 2011 International Travel Plan. (00:02:55)

7. Staff Briefings

a. Monthly Briefing: Update on the Consolidated Rental Car Facility (RCF) Program. (00:17:05)

8. New Business (00:11:46)

Jan 11 Regular

January 11, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:02:23)

3. Approval of Minutes

Approval of minutes for the Special Meeting of November 30, 2010.(00:00:24)

5. Unanimous Consent Calendar (00:05:52)

a. Approval of Claims and Obligations for the period of December 1 through December 31, 2010, in the amount of $44,086,475.82.

b. Authorization for the Chief Executive Officer to execute a contract for external audit professional services up to a value of $3,000,000 for three years with two one-year options. Service Directives will be issued on an annual basis ordering the annual external audit.

c. Authorization for the Chief Executive Officer to use reimbursement funding from the Federal Emergency Management Agency (FEMA) to execute contracts and purchase two small skid loaders, three new blades for existing snow plows and three new sand hoppers for existing sanding vehicles and to update the Airport Command vehicle. The total amount of this request is $621,137 of which the Port of Seattle’s allocated obligation is $77,650.

6. Division, Corporate and Commission Action Items

a. Motion to endorse the January 20, 2011, Town Hall Community Forum to discuss "In Our Own Backyard: A Closer Look at the Sex Trafficking of Local Girls" presented by the Women's Funding Alliance. (00:04:56)

7. Staff Briefings

a. Briefing and public hearing to consider the findings of and receive public comment on the State Auditor’s Office Performance Audit of the Port’s Real Estate Management and Selected Programs released on December 13, 2010, pursuant to RCW 43.09.470. (00:58:57)

Briefing

Public Hearing and Public Comment

b. Briefing on the Drayage Truck Registry Implementation. (00:19:56)

8. New Business

a. Pre-briefing by Elizabeth Morrison. (00:05:08)

b. Public Testimony by Fred Felleman. (00:06:20)

Jan 11 Audit

No Video​

Jan 4 ​Regular

January 4, 2011 - Streaming Video

1. Call to Order and Pledge of Allegiance (00:01:22)

3. Approval of Minutes (00:01:43)

Approval of minutes for the Special Meeting of June 17-18, 2010; the Regular Meetings of October 26 and November 2, 2010; and the Special Meeting of November 9, 2010.

4. Special Order of Business

a. Election of Officers. (00:10:27)

b. The Port’s Centennial – 1911 to 2011. (00:24:00)

5. Unanimous Consent Calendar (00:00:52)

a. Authorization for the Chief Executive Officer to increase the project budget by $843,000 to $2,343,000 for stormwater capital improvements in the SDE4, SDS1, SDS4 and SDN1 drainage sub-basins using uncommitted previously authorized funds under the Adaptive Management phase of the Comprehensive Stormwater Management Program (CSMP), CIP # 102030. No new funding is requested.

6. Division, Corporate and Commission Action Items

a. Motion to form a temporary Century Agenda Committee to further the work of the Century Agenda. (00:10:14)

7. Staff Briefings

a. Federal and State Government Relations Briefing for 2011. (00:36:29)

8. New Business

Gael Tarleton discusses finding ways to integrate a core approach to the Port's clean air strategies. (00:23:05)

Fred Felleman (00:05:29)

Tom Albro discusses new citizen member of the audit committee. (00:02:20)

Jan 4 Audit No Video