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commission meetings

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regular meetings

Port Commission regular meetings are held at 1:00 p.m. on the first, second, and fourth Tuesday of each month. Commission meetings held the 1st and 2nd Tuesday of every month are convened at:
Pier 69, Alaskan Way between Clay and Vine streets in Commission Chambers. Commission meetings held the 4th Tuesday of every month are convened at: Seattle-Tacoma International Airport in the Conference Center, Mezzanine level, Amsterdam and London rooms.
 
Click here to watch LIVE Commission meetings. Link will only work when meeting is in session.

Meeting times / locations are subject to change. Please visit this website for updates.

In the event an executive session is to be held, the regular meeting shall convene at 12:00 p.m. and shall immediately recess to an executive session, which is closed to the public. The open public meeting then shall reconvene at 1:00 p.m. An executive session also may be called at any time after 1:00 p.m., if necessary. Commission meeting agendas are posted online after 3:00 p.m. the Thursday before the next meeting. Agendas can be obtained by calling (206) 787-3210. 
 
 

October 2011 - December 2011

December 2011

Date Meeting Type Meeting Place Download PDF
Dec 27 Regular Seattle-Tacoma International Airport Cancelled
Dec 13 Regular Pier 69 Agenda PDF
Dec 6 Special Pier 69 Agenda PDF
Dec 6 Audit Pier 69 Agenda PDF
Dec 5 Retreat Bell Harbor Conference Center Notice PDF
Date Meeting Type Meeting Place Download PDF
Dec 13 Regular Pier 69 Minutes
Dec 6 Special Pier 69 Minutes
Dec 6 Audit Pier 69 Minutes
Dec 5 Retreat Bell Harbor Conference Center Minutes
Date Meeting Type Meeting Place Download Audio
Dec 13 Regular Pier 69 Audio
Dec 6 Special Pier 69 Audio Part 1, Part 2
Dec 6 Audit Pier 69 Audio
Dec 5 Retreat Bell Harbor Conference Center None
Date Meeting Type
Dec 13 Regular

Full Meeting (03:28:54) 

 1. Call to Order and Pledge of Allegiance (00:02:00) 

 3. Approval of Minutes (00:00:31)

Approval of the minutes of the special meeting of October 11, 2011. 

 5. Unanimous Consent Calendar (00:10:03)

 a. Approval of claims and obligations for the period of November 1, 2011, through November 30, 2011, in the amount $51,777,590.34.

b. Authorization for the Chief Executive Officer to enter into an Interlocal Agreement with King County for emergency medical services effective March 1, 2012, through December 31, 2019, with two six-year options to extend the agreement for a maximum length of 20 years. The Port of Seattle will pay King County $41,196 in 2012, and $41,200 annually thereafter, subject to an annual Consumer Price Index adjustment, for services from January 1, 2013, through December 31, 2019.

 c. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement (CBA) between the Port of Seattle and the International Association of Firefighters Local 1257. The CBA covers the period from January 1, 2012, through December 31, 2013.

d. Authorization for the Chief Executive Officer to issue Change Order #030 for the North Expressway Relocation (NER), Phase 1, Final Paving Landscaping and Reclamation Project, to grant a time extension of 163 days for a revised contract completion date of November 18, 2011, and in the amount of $17,178. No new funding is requested as funds have been previously authorized in the NER Phase 1 program budget (MC-0316561).

e. Ratification of the issuance of 1) Change Order #3 in the amount of $186,000 and authorization for the Chief Executive Officer to issue a second as yet unnumbered change order for up to $239,000 to install four new stainless steel enclosures under four main terminal skybridges at the Seattle-Tacoma International Airport for up to a total amount of $425,000; and 2) as yet unnumbered change order(s) for up to $640,000 to complete the North and South Satellite Transit System Station escalators in two phases at each location instead of one phase. Funds to cover the cost of the change orders are part of the project contingency funds that were included in the previously approved Terminal Escalators Modernization authorizations (MC-0316531/CIP #C800237).

f. Authorization for the Chief Executive Officer to execute appropriate contract documents to renew our existing Microsoft enterprise software license agreement for another three years, through December 31, 2014, at a cost not to exceed $2.5 million. g. Authorization for the Chief Executive Officer to execute a new Memorandum of Agreement between the Port of Seattle and the International Longshore and Warehouse Union Local 9 Aviation Operations / Aviation Security, to provide for the temporary assignment of bargaining unit members to positions outside of the bargaining unit. h. Authorization for the Chief Executive Officer to execute an agreed order with the Washington State Department of Ecology, related to the Seattle-Tacoma International Airport’s National Pollutant Discharge Elimination Systems permit, to conduct an environmental investigation, and to implement corrective actions as needed, to address stormwater discharges with elevated pH (alkaline).  

6. Division, Corporate, and Commission Action Items

a. Authorization for 1) the Chief Executive Office to execute the Argo Yard Truck Roadway memorandum of understanding with the Freight Mobility Strategic Investment Board, the City of Seattle, the Union Pacific Railroad and Prologis L.P.; 2) approval of Port of Seattle funds of $2,200,000 for the project; and 3) approval of the project, including initial steps of right-of-way acquisition and completion of design. (00:19:11)

b. Authorization for the Chief Executive Officer to execute a settlement agreement that grants the Boeing Company (Boeing) access to undertake environmental cleanup, bankline corrective measures, habitat restoration, and install/improve stormwater infrastructure on former Commercial Waterway District No. 1 property. In exchange, Boeing will provide $1.5 million in compensation as well as allow the Port temporary access to a portion of the Boeing Developmental Center for construction of the Terminal 117 Natural Resource Damage Habitat Restoration project.(00:11:22)

7. Staff Briefings

 a. Aviation Concessions Program Principles and Practices.(02:25:37)  

b. Monthly Briefing – Update on the Consolidated Rental Car Facility Program.(00:14:13)

 c. Capital Improvement Projects for the Third Quarter, 2011.(00:04:56)

Dec 6 Special

Full Meeting (01:47:01)

1. Call to Order and Pledge of Allegiance (00:01:08)

3. Approval of Minutes (00:00:24)

Approval of the minutes of the regular meeting of October 4, 2011.

4. Special Order of Business

a. The Port Centennial 1911-2011. (00:13:10)

5. Unanimous Consent Calendar (00:01:02)

a. Authorization for the Chief Executive Officer to execute appropriate contract documents, including amendments, to continue to receive software and hardware maintenance services for the Airport’s Direct Digital Control System. Authorization is being requested to execute contract documents for service through December 2016. This system is utilized to operate and maintain many of the mechanical systems throughout the Airport. The cost of this annual service is $359,000 including tax for up to five years for total payments estimated at $1,793,100.

b. Authorization for the Chief Executive Officer to execute appropriate contract documents, including amendments, to continue to receive elevator and escalator maintenance and repair services for all elevators, escalators and moving walks at the Seattle Tacoma International Airport, excluding the Rental Car Facility. Authorization is being requested to execute Airport contracts via the Statewide Contract for service over a five year period through December 2016. The budgeted cost of this service for the year 2012 is $3,062,000 including tax. Costs will be determined annually and included in each forthcoming annual budget.

c. Authorization for the Chief Executive Officer to advertise and execute a major construction contract and provide installation of computer hardware by Port staff for the South Satellite Common-Use Infrastructure Expansion project at Seattle-Tacoma International Airport, for $2,403,500 out of a total projected program cost of $2,909,500 (CIP #C800276).

d. Authorization to (1) advertise and execute a major construction contract and (2) authorize Port Construction Services to perform Regulated Material Management design and monitoring for the C22 connection to C1 Baggage Handling System (BHS), C1 make up device 1 (C1-MK1) replacement at Seattle-Tacoma International Airport. The amount of this request is $3,604,000. The total cost of the C22 BHS connection to C1 / C1-MK1 Replacement / TC3 Replacement project is $5,335,000. The currently estimated capital cost of the airline realignment is $38 – $42 million, and the total overall estimated total capital and expense cost is $58 – $72 million.

e. Authorization for the Chief Executive Officer to authorize design of the Miscellaneous Building Improvements – Airline Realignment at Seattle-Tacoma International Airport. This authorization is for $1,721,000 of a total project cost of $7,922,000. The currently estimated capital cost of the airline realignment is $38 – $42 million, and the overall estimated total capital and expense cost is $58 – $72 million. (CIP #C800475).

f. Authorization for the Chief Executive Officer to authorize design of the Airline Tenant Improvements – Airline Realignment at Seattle-Tacoma International Airport. This authorization is for $3,776,000. The currently estimated total expense cost of the airline realignment is $20 – $30 million, and the overall estimated total expense and capital cost is $58 – $72 million (CIP #C800475).

g. Authorization or the Chief Executive Officer to execute a lease and concession agreement with Airport Management Services, LLC, a Seattle Joint Venture (dba Hudson Group) to operate “Hudson Marketplace” in the Airport’s Central Terminal for a term of seven years.

6. Division, Corporate and Commission Action Items

a. Authorization for:
(1) Annual authorization for a total of $56,500,000 including: (a)Spending $23,600,000 in 2012 for Environmental Remediation Liabilities; and(b) Obligating contracts (POs) valued at $32,900,000 in 2012 for work that will be performed in later years. (2) Commission approval of the five-year spending plan of $91,100,000 for the Environmental Remediation Liability Program for Seaport, Real Estate and Airport for 2012 through 2016. (00:07:31)

b. Authorization for the Chief Executive Officer to proceed with construction of the Terminal 18 Pilot Pile Cap Repair and Maintenance Project using Port Construction Services, Maintenance Crews and Small Works Contractors for an additional estimated cost of $700,000, bringing the total authorized cost of this project to $1,000,000. Expenditures incurred and payable in 2012 are included in the 2012 Operating Expense Budget (PID #104559). (00:04:51)

7. Staff Briefings

a. Fishermen’s Terminal 20-Year Plan and Net Shed Briefing. (01:09:31)

8. New Business

a. Public Testimony. (00:04:45)

b. Announcement regarding the Certificate of Achievement for Excellence in Financial Reporting award from the Government Finance Officers Association. (00:03:43)

Dec 6 Audit None
Dec 5 Retreat None

November 2011

Date Meeting Type Meeting Place Download PDF
Nov 22 Regular Seattle-Tacoma International Airport Agenda PDF
Nov 22 Retreat Seattle-Tacoma International Airport Agenda PDF
Nov 8 Regular Pier 69 Agenda PDF
Nov 8 Century Agenda Pier 69 Notice PDF
Nov 1 Regular Pier 69 Agenda PDF
Nov 1 Audit Pier 69 Agenda PDF
Date Meeting Type Meeting Place Download PDF
Nov 22 Regular Seattle-Tacoma International Airport Minutes
Nov 22 Retreat Seattle-Tacoma International Airport Minutes
Nov 8 Regular Pier 69 Minutes
Nov 8 Century Agenda Pier 69 None
Nov 1 Regular Pier 69 Minutes
Nov 1 Audit Pier 69 Minutes
Date Meeting Type Meeting Place Download Audio
Nov 22 Regular Seattle-Tacoma International Airport Audio
Nov 22 Retreat Seattle-Tacoma International Airport None
Nov 8 Regular Pier 69 Audio
Nov 8 Century Agenda Pier 69 Audio
Nov 1 Regular Pier 69 Audio
Nov 1 Audit Pier 69 Audio
Date Meeting Type
Nov 22 Regular

Full Meeting (01:45:04)

 
3. Approval of Minutes (00:00:31) 
Approval of the minutes of the Special Meeting of September 12, 2011, and the
Regular Meeting of September 27, 2011.
 
a. Approval of claims and obligations for the period of October 1 through
October 31, 2011, in the amount of $44,076,300.63.
 
6. Division, Corporate and Commission Action Items
 
a. Second Reading and Final Passage of 2012 Budget Resolution No. 3654, as amended:  A Resolution of the Port Commission of the Port of Seattle adopting the final budget of the Port of Seattle for the year 2012; making, determining, and deciding the
amount of taxes to be levied upon the current assessment roll; providing payment of
bond redemptions and interest, cost of future capital improvements and acquisitions,
and for such general purposes allowed by law which the Port deems necessary; and
directing the King County Council as to the specific sums to be levied on all of the
assessed property of the Port of Seattle District in the Year 2012. (00:57:55)
 

Second Reading.

Public Hearing.

b. Second Reading and Final Passage of 2012 Salary and Benefit Resolution No. 3655:  A Resolution of the Commission of the Port of Seattle establishing jobs, pay grades,
salaries, allowances and adjustments for Port employees not represented by a labor union;
authorizing and establishing conditions in connection with the following benefits: 
social security; industrial insurance; unemployment compensation; military leave;
retirement; compensated leave, including civic duty, bereavement leave, holidays,
paid time off/extended illness leave, shared leave, and awarded time; insurance benefits,
including medical, dental, life and long-term disability; and authorizing this
Resolution to be effective on January 1, 2012, and repealing all prior resolutions
dealing with the same subject, including Resolution No. 3647. (00:02:03)

7. Staff Briefing
 

8. New Business

 

Nov 8 Regular
Full Meeting (01:44:07)

3. Approval of Minutes (00:00:31)
Approval of the minutes of the regular meeting of August 23, 2011.
 
a. Adopt a motion commemorating Veterans Day and honoring veterans and service
members of the Armed Forces of the United States of America.(00:13:05)
 
a. Authorization for the Pier 69 Cooling Tower Replacement Project and for
additional funding to complete construction of the project at an additional cost
of $65,000 for a total project cost of $340,000.  Additional funds for the
projectare available due to under-spending in other Real Estate projects
(Project #104505, CIP C800359).
b. Authorization for the Chief Executive Officer to execute an Easement
Agreement with the Washington State Department of Natural Resources for an
initial term of ten years and the potential for two additional ten-year terms
for the use of State-owned aquatic land at Terminal 10 to install a connection
to a new stormwater conveyance system, improve an existing upland cap, and
install an outfall structure.

c. Authorization for the Chief Executive Officer to execute a new Collective
Bargaining Agreement (CBA) between the Port of Seattle and Teamsters Local 117,
representing Police Non-Sworn Supervisors.  The CBA covers the period from
January 1, 2011, through December 31, 2013.
 
6. Division, Corporate and Commission Action Items
a. First Reading of 2012 Budget Resolution No. 3654:  A Resolution of the Port
Commission of the Port of Seattle adopting the final budget of the Port of Seattle
for the year 2012; making, determining, and deciding the amount of taxes to be
levied upon the current assessment roll; providing payment of bond redemptions
and interest, cost of future capital improvements and acquisitions, and for
such general purposes allowed by law which the Port deems necessary; and directing the King County Council as to the specific sums to be levied on all of the
assessed property of the Port of Seattle District in the Year 2012. (01:00:21)
First Reading of Resolution No. 3654.
Public Hearing.
 
b. First Reading of 2012 Salary and Benefit Resolution No. 3655: A Resolution of  the Commission of the Port of Seattle establishing jobs, pay grades, salaries,
allowances and adjustments for Port employees not represented by a labor union;
authorizing and establishing conditions in connection with the following benefits: 
social security; industrial insurance; unemployment compensation; military leave;
retirement; compensated leave, including civic duty, bereavement leave, holidays,
paid time off/extended illness leave, shared leave, and awarded time; insurance
benefits, including medical, dental, life and long-term disability; and authorizing
this Resolution to be effective on January 1, 2012, and repealing all prior
resolutions dealing with the same subject, including Resolution No. 3647.(00:09:57)
 
c. Authorization for the Chief Executive Officer to execute all documents necessary to complete the sound mitigation work on Building 4 at the Highline Community College (HCC) at an estimated project cost of $2,154,266, including administrative expenses.  This authorization request is for $1,939,689 and will bring the total authorization for various sound mitigation projects at HCC to $8,194,619 (CIP #200048).  (00:03:52)
 
d. Authorization for the Chief Executive Officer to (1) execute a contract with the low responsive and responsible bidder for the Transportation Worker Identification Credential infrastructure and implementation at Terminal 91 and (2) expend additional funding to complete the project. The amount of this request is $299,400, bringing the total authorized amount of this project to $2,582,490 (CIP # C800165). (00:05:49)
 
e. Authorization to (1) purchase eight to ten police vehicles, a police dive van, a Mobile Incident Command Vehicle and, (2) provide systems maintenance and perform project management to carry out the Fiscal Year (FY) 2009 Port Security Grant Program and FY 2010 Port Security Grant Program.  The cost of the purchases and Round 9 maintenance is $2,146,843 with $1,757,199 eligible for reimbursement to the Port with grant funding, leaving $389,644 in net Port costs (CIP #800432 and CIP # 800433). (00:08:34)
 
Nov 8 Century Agenda Full Meeting
Nov 1 Regular
 

4. Special Order of Business

a. The Port Centennial 1911 – 2011 (00:02:23)

5. Unanimous Consent Calendar (00:00:51)

a. Authorization for the Chief Executive Officer to execute the following contracts:
(1) up to two Indefinite Delivery Indefinite Quantity (IDIQ) contracts for mechanical
and electrical design services for a total maximum value of $8,000,000 and
(2) up to two IDIQ contracts for commissioning design services for a total maximum
value of $2,000,000. Each contract will have a contract ordering period of three years. No funding is associated with this authorization.
 
b. Authorization for the Chief Executive Officer to execute a professional services
Indefinite Delivery, Indefinite Quantity (IDIQ) design contract for Passenger Loading
Bridge (PLB) design services to be used in support of the replacement or refurbishment of Port-owned PLBs at Seattle-Tacoma International Airport, as well as the purchase and replacement or refurbishment by the Port of PLBs that are currently airline-owned. One IDIQ contract will be issued for the not-to-exceed amount of $750,000 with a four-year ordering period. No funding is associated with this authorization.
6. Division, Corporate and Commission Action Items
a. Second Reading and Final Passage of Resolution No. 3653 authorizing the issuance and sale of Revenue Refunding Bonds, in an amount estimated at $140,000,000 for the purpose of refunding certain outstanding Port bonds. (00:08:28)
 
b. Authorization for the Chief Executive Officer to execute the Second Amendment to the Rental Car Lease and Concession Agreement to modify the payment terms of the Minimum Annual Guarantee for the rental car companies operating at Seattle-Tacoma International Airport for a partial year beginning November 1, 2011, through spring 2012, or until the Consolidated Rental Car Facility opens. (00:07:00)
 
7. Staff Briefings
a. Briefing – Total Rewards Philosophy. (00:25:45)
 
b. Briefing – 2012 Salary and Benefit Resolution. (00:37:54)
 

October 2011

Date Meeting Type Meeting Place Download PDF
Oct 25 Special Seattle-Tacoma International Airport Agenda PDF
Oct 11 Special Pier 69 Agenda PDF
Oct 11 Century Agenda Pier 69 Notice PDF
Oct 4 Regular Pier 69 Agenda PDF
Oct 4 Audit Pier 69 Notice PDF
Date Meeting Type Meeting Place Download PDF
Oct 25 Special Seattle-Tacoma International Airport Minutes
Oct 11 Special Pier 69 Minutes
Oct 11 Century Agenda Pier 69 None
Oct 4 Regular Pier 69 Minutes
Oct 4 Audit Pier 69 Minutes
Date Meeting Type Meeting Place Download Audio
Oct 25 Special Seattle-Tacoma International Airport Audio
Oct 11 Special Pier 69 Audio, Part 2
Oct 11 Century Agenda Pier 69 Audio
Oct 4 Regular Pier 69 Audio, Part 2
Oct 4 Audit Pier 69 Audio
Date Meeting Type
Oct 25 Special
October 25, 2011 - Streaming Video
3. Approval of Minutes (00:00:37)
Approval of the minutes of the regular meeting of August 9, 2011, and the special meeting of August 16, 2011.
a. Approval of claims and obligations for the period of September 1 through September 30, 2011, in the amount of $44,187,981.92.

b. Authorization for the Chief Executive Officer to execute an amendment to the Seattle-Tacoma International Airport Airline Technical Representative contract in the amount of $350,000 (P-00315985).

c. Authorization for the Chief Executive Officer to issue Change Order #023 for the North Expressway Relocation, Phase 1, Final Paving Landscaping and Reclamation Project for a time extension of 75 days to the contract completion date of April 27, 2011, and in the amount of $32,990.

d. Authorization for the Chief Executive Officer to issue Change Order #6 for a 147 day non-compensable time extension to August 15, 2011, for the C1-C88 Baggage Handling Connection project.
6. Division, Corporate and Commission Action Items
a. Approval for Century Agenda Committee preliminary goals arising from the “Achieving our Community Values” roundtable. (00:12:54)
7. Staff Briefings
a. Briefing on the Tax Levy and Draft Plan of Finance 2012-2016. (01:27:16)

b. Preliminary 2012 Operating Budget Update. (00:14:50)

c. Monthly Briefing – Update on the Consolidated Rental Car Facility Program. (00:16:11)
Oct 11 Special
Oct 11 Century Agenda
Oct 4 Regular
October 4, 2011- Streaming Video

4. Special Order of Business
a. The Port Centennial 1911-2011. (00:02:20)

b. Communication Awards for the Centennial Map and Timeline and the Centennial Documentary Film. (00:04:27)

c. American Association of Port Authorities Annual Convention. (00:14:48)
a. Authorization to increase the budget by $80,000 to meet the added costs of the Century Agenda work program, including additional outreach program, extended timeline into 2012, and added roundtables, from original program budget approved March 8, 2011. With this authorization, the revised program budget is $225,000.

b. Authorization for the Chief Executive Officer to increase the project budget by $740,675 and advertise and execute a construction contract for the common use lounge at the South Satellite at the Seattle-Tacoma International Airport for a total project cost of $1,061,000.
6. Division, Corporate and Commission Action Items
a. Approval for Century Agenda Committee amended preliminary goals arising from the “Achieving our Environmental Goals” panel. (00:18:03)

b. Authorization for the Chief Executive Officer to execute a contract with the low responsive and responsible bidder for the Small Operator Area (SOA) Ready Return Area Build-Out Project in the amount of $512,780. Sufficient funds for this contract were previously authorized under the May 13, 2008, Commission authorization to proceed with construction of the Rental Car Facility. The SOA Ready Return Build-Out Project was subsequently authorized for advertisement and award at the May 10, 2011, Commission meeting. Commission action is required at this time by Resolution No. 3605, as amended, Section 4.2.3.4. because the bids were greater than 10 percent over the engineer’s estimate. (CIP #C00266) (00:07:53)

c. Authorization for the Chief Executive Officer to execute the Second Amendment for a seven-year extension to the License Agreement for the Wireless Communication Access System with New Cingular Wireless PCS, LLC (AT&T), formerly AT&T Mobility, for installation of a cellular telephone system in the Rental Car Facility and the C-1 Building at Seattle-Tacoma International Airport, as well as an upgrade to the current Main Terminal cellular system. No investment will be required by the Port. (00:11:11)
7. Staff Briefings

Public Disclosure and Commission Records

The Port of Seattle operates under the State of Washington's Public Records Act, RCW 42.56. To obtain public records not already available on this website, please direct specific requests in writing to: Records Program Manager or visit the Public Records web page.
 
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