Personal Services Contracting Information

• Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts - where firms are contracted for a general scope of work for a period of time, and are issued service directives for specific scopes of work and level of effort as needs arise. No quantity of work is guaranteed.

Personal Service Agreements Procurement Processes

How does the Port purchase personal services?

• Category 1 procurements - The Procurement Officer or Port project manager may identify a firm through market research, including looking at firms on VendorConnect. The Port project manager selects the firm.
• Category 2 procurements - The Procurement Officer or port project manager conducts market research, including looking at firms on VendorConnect, then invites qualified firms (typically three) to participate in the competitive procurement process.
• Category 3 procurements - Qualified firms are automatically notified via email based on their VendorConnect vendor profile information, including matching NAICS codes.

How do I get selected as the winner for a competitive contract (category 2 & 3)?

• Proposal must include price
• Selection is assessed through a proposal, interview, or both, 
• Port utilizes “best value” approach to determine selection which considers technical competence, experience/expertise, and proposed approach. Price is an important factor, but it is not the sole determining factor.

What are the requirements I will have to meet as a personal services vendor at the Port?

• Know your rates and understand how Port negotiates rates​ 

• Typical Insurance Coverages Required:​ Auto​, General liability​, Errors and omissions​ (Professional Liability)

• Required Documentation: Certificates of insurance​, Policy endorsements​ 

• Limits of Coverage Required (in Dollars)​ 

• Washington UBI Number​ 

• Washington State Workers Compensation (unless exempt)​ 

• Federal Taxpayer Identification Number (e.g. SSN, EIN)​ 

• No State or Federal Debarments

What are the steps that I need to take to become a personal services vendor for the Port?

1. Register your business on VendorConnect to make sure Port Procurement Officers and Project Managers with Category 1 & 2 opportunities can find you.
   • Include correct contact info, NAICS codes, business certifications, work type
2. View bid opportunities on VendorConnect to get a better understanding of the Category 3 contracts the Port buys and what the requirements are. If there is a specific project you’re interested in, register as a “plan holder” to receive timely updates
3. Sign on to the Diversity in Contracting Mailing List to never miss out on the Port’s many contracting opportunities, networking events, training opportunities, and important updates 

Who should I contact if I have more questions?

• Carol Hassard ([email protected]), Procurement Supervisor - General Inquiries
• Maza Ebengho ( [email protected]) Procurement Officer - South King Port Community Fund (SKPCF) Environmental Improvement Program (EIP)
• Nicole Chu ([email protected]) Procurement Officer - South King Port Community Fund (SKPCF) Economic Opportunities for Communities (EOC)
• Sue Yi ([email protected]) Procurement Officer - General/Other Inquiries

Additional Resources

• Personal Services Cheat Sheet
• Personal Services Contracts